NCORE 2025

Group Registration

NCORE welcomes groups by offering a 10% discount when ten or more people are registered in a single transaction. There are two different methods to register and receive the discount; both are outlined below. Details to gather for each registrant are listed at the bottom of this page.

How To Register a Group of 10 Or More

METHOD 1: Payment by Credit Card

Groups of 10 or more can register online in a single transaction to receive a 10% discount on current registration rates. The discount is automatically applied after the 10th participant is added. You can register additional participants beyond 10 if needed.

Please note: Payment must be made by credit card (VISA, MasterCard, Discover, or AMEX) when you complete the final registration. Make sure you have all group members' details ready, as the entire group must be registered in one session.

METHOD 2: Payment by Check (this option has expired)

To register a group using this method, the group must consist of 25 or more people. Follow these steps:

Form a confirmed group and designate a group leader.
The group leader should email ncore@ou.edu to arrange registration and payment details.

Key Details:

NCORE staff will process the registrations and provide a single invoice to the group leader. Each registrant will receive their own confirmation email.
Once the invoice is issued and sent to the group leader, no changes to the group (such as adding or removing members) can be made. Only substitutions will be allowed. Any additional registrations must be completed online, and the group discount will not apply to those registrations.
Deadline: The last day to register with this method was Monday, March 31, 2025. All group registrations now must be completed online with payment by credit card.
Payment Due Date: Checks must be received no later than Thursday, May 1, 2025.

Email ncore@ou.edu for Address to Mail Checks To:

NCORE 2025 Registration Rates for Groups of 10 or More

	Early Bird (ends March 31st)	Regular (April 1st-June 1st)
Professionals	$670.50	$760.50
Add an Optional Pre-Conference Institute	$100.00	$100.00

(Pre-Conference Institutes are not eligible for the discount.)

Important Documents:

Need a W-9? Email us.

Download an At-A-Glance Schedule

Group Transaction Instructions

To register your group, follow these steps:

Gather Member Information: Collect all required and optional details for each group member in advance (see below for details).
Access the Registration Form: Click this registration link (or the "REGISTER" button near the top of this page).
Enter Member Information: Start by entering details for the first person.
- IMPORTANT: If you are registering on behalf of someone else, check the box labeled "I'm registering on behalf of this person" and provide your contact information. This ensures you receive a copy of the registration confirmation.
Add More Registrants: Once you complete the first registration, click the "Add Another Registrant" button at the bottom of the Registration Summary page to enter the next person’s details.
Automatic Discount: The group discount will automatically apply when the 10th registrant is added.
Complete in One Session: Plan to enter all registrations in a single transaction. Do not exit the system while entering details, as progress may not be saved or recoverable.

Required Details to Gather

First and Last Name
Email address (to avoid duplicate entries, each registration must have its own email address)
Organization/Institution.
Physical address
Cell phone
Accessibility requirements
Dietary requests
Pre-Conference Institute choice (if applicable)
Emergency contact name
Emergency contact phone
Other details you may enter are: pronouns, job title, and work phone. These are optional.
Registration has optional demographic profile questions that can be filled out during registration by the group organizer or later by individuals using a modification link found in their confirmation email.

Upon submission, each group member will be sent their own registration confirmation.

NCORE 2025 Terms and Conditions

The following terms and conditions appear in the NCORE 2025 online registration system and must be accepted to register. If registering a group of 25 or more and requiring an invoice to pay by check, please note the specific substitution/refund policy.

REFUNDS, CANCELLATIONS, AND SUBSTITUTIONS

All cancellation/ refund requests made by May 1st, 2025, will be made minus a $100.00 service and processing fee.
All cancellation/ refund requests after May 1st, 2025, will receive a refund of the amount paid minus a $250.00 service and processing fee.
Refunds will not be made because of weather conditions or travel situations that may arise in either your home, "connecting," and/or conference host cities.
Substitutions may be made (with no additional charge).
Registration may not be transferred to a future NCORE event.
Cancellation requests received after May 21, 2025, and conference no-shows are ineligible for refunds.
In the event the conference is cancelled, NCORE will refund 100% of the registration fees paid.
No rate adjustments or refunds will be made to change an individual registration rate to a group discount rate.

INVOICED GROUP REGISTRATION POLICY

Groups of 25 or more needing to register and be invoiced to pay by check must choose a group leader and make arrangements with NCORE staff by emailing ncore@ou.edu
Once the invoice is issued and sent to the group leader, only substitutions can be made. NCORE will not be able to add or remove group members and change the invoice. Any new registrations will need to be made on line and the group discount will not apply to those registrations.
Visit the NCORE Group Registration web page for full details.

Need assistance or have questions? Email ncore@ou.edu or call (405) 325-3694 between 9:00 AM and 5:00 PM Central Time.