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ACCESSIBILITY GUIDELINES

for WEBINAR PRESENTERS

WEBINAR ACCESSIBILITY 

NCORE strives to provide equal access to all our programming and content, including NCORE Webinars. All NCORE presenters are expected to follow NCORE’s Webinar Accessibility Requirements & Guidelines whenever possible.

 

DIGITAL PRESENTATION REQUIREMENTS 

Accessible presentations help all participants easily engage with content, including participants with visual impairments or participants who speak English as a second language.


POWERPOINT TEMPLATE 

NCORE provides all presenters with a PowerPoint template built with recommended formatting and required slides (Welcome, Land Acknowledgement, Inclusion Statement, Evaluations) Coming Soon: NCORE Webinar PPT template


podcast setup

 

Key elements to keep in mind as you build your NCORE PowerPoint:

 

FONT 

Use sans serif fonts (a.k.a. fonts without small lines or strokes attached to the end of their larger strokes). Good examples are Helvetica, Arial, Verdana, Calibri, and Antique Olive.

All materials, including PowerPoints, must use 14pt + font size. Use bold, underlining, and “quotation marks” for words and phrases needing emphasis rather than italics, which are less visually accessible. No shadows on text! 

 

COLOR 

Font and background colors should have high contrast i.e. light font on a dark background or dark font on a light background. Never use gray. It is the least accessible color for participants with visual impairments due to its lack of contrast with every color, including white.

 

IMAGES 

All images related to presentations (non-decorative) should have alt text provided. Alt text is a brief description of the image that can be attached in PowerPoint. For added accessibility, describe images and how they relate to the presentation during the webinar.

 

AUDIO / VIDEO 

Report the use of loud music or flashing images, video, and/or lights during your presentation so participants with sensory issues can plan accordingly. All videos shared during webinars must be captioned.

 

RESOURCES

Check out the American Publishing House for the Blind’s PowerPoint for accessible formatting guidance and examples.

Click Here to Download  

 

presentation planning


ACCESSIBILITY REVIEW 

All NCORE presenters must submit their completed webinar PowerPoints to their presenter folder on Dropbox. NCORE Staff will review each presentation, provide accessibility notes, and confirm presentation accessibility over Dropbox. 

 

WEBINAR GUIDELINES 

Accessible presentations go beyond formatting to consider the physical and  technical aspects of a webinar. Key elements for webinar presenters to consider: 

  • Quality internet connection
  • Clear and consistent audio and video - Good lighting on face and upper body (well-lit, but not washed out) - Avoid distracting backgrounds and clothing, bright sun, and flashing lights 
  • Speak clearly and at a reasonable pace - Pause between topics and when you ask for questions so participants have time to process and react to information 
  • Describe images, video, and audio used during webinar and how they connect with your presentation

 

RESOURCES 

For more information regarding presentation accessibility go to w3.org Presenter Requirements & Guidelines (opens in new window)

 

CAPTIONS 

Real-time captions will be provided for all NCORE webinars so that all participants can easily engage with the content, including participants with hearing impairments and participants who speak English as a second language.
 

GLOSSARY ONE-SHEET 

Presentations featuring specific acronyms, terms, cultural references, jargon, colloquialisms, etc. should include a quick reference guide to ensure caption accuracy in spelling and meaning.

 

TRANSCRIPTS 

Edited transcripts will be provided to participants after each webinar, along with a captioned recording of the webinar session.

 

POST-WEBINAR MATERIAL ACCESS 

Captioned webinar recordings, edited transcripts, PowerPoint presentations, and additional resources will be provided to participants after each webinar. Materials from FREE webinars will be provided on the NCORE Webinar Archive. Materials from paid webinars will only be provided to paid participants via private links and documents.

 

Please send questions, comments, or suggestions regarding NCORE Webinar Accessibility to Josephine Stocks, Accessibility & Volunteer Coordinator.