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NCORE is a big conference with many moving parts! Answers to the most common questions are in the drop-down sections below. We will continue to update this page as we encounter more FAQs. Is your question not listed? Email us for a response. 

Schedule Questions

NCORE 2019 will kick off with Pre-Conference Institutes the morning of Tuesday, May 28th. Breakout sessions begin the morning of Wednesday, May 29th. Plan on enjoying conference sessions and visiting our exhibit hall from the mornings through late afternoon each day. Evenings will have films, featured performances, panels and other events. Our preliminary schedule overview is an outline of each day. 

Caucus meeting times/dates will be determined in the spring.

The closing keynote ends at approximately 1:30 pm on Saturday, June 1st.

Food and Beverage Questions


8:00 - 9:00 a.m.

Coffee and Tea provided

7:45 - 8:30 a.m.

Coffee and Tea provided

7:45 - 8:30 a.m.

Continential Breakfast Provided

7:45 - 8:30 a.m.

Continential Breakfast Provided

7:45 - 8:30 a.m.

Coffee and Tea provided

11:45 a.m. - 1:30 p.m.

Lunch for Pre-Conference Institute attendees provided

Lunch On Your OwnLunch On Your OwnLunch On Your Own12:00 - 1:00 p.m.
Closing Keynote Lunch Provided

2:45 - 3:30 p.m.

Beverages and light snacks in the Exhibit Hall

2:45 - 3:30 p.m.

Beverages and light snacks in the Exhibit Hall

2:45 - 3:30 p.m.

Beverages and light snacks in the Exhibit Hall

Dinner on Your Own

7:00 - 8:30 p.m.

Welcoming Reception

(heavy hor d'oeuvres provided)

6:00 - 7:00 p.m.

Books & Bites

(snacks provided)


Dinner on Your Own

Dinner on Your Own 


More details about food and beverage:

  • Indicate your dietary preference on your registration form and if your needs change after registering, please email us. If you are registering on someone’s behalf, please be prepared to determine their dietary preferences.
  • There is an opportunity to write out your food allergies on the registration form. Please indicate items of concern and provide your email address if you would like NCORE staff to follow-up with you. 
  • Our catering provider will accommodate a wide range of dietary needs (vegetarian, vegan, gluten-free, lactose intolerant, diabetic, etc.).
  • Individuals requesting Halal and Kosher meals, please select vegetarian or vegan.
  • Our catering provider will be instructed to make their preparations as inclusive as possible (i.e. using vegetable stock instead of an animal-based stock, lower lactose levels, etc.).
  • All items will be labeled with ingredients and  if they are gluten-free, nut-free, etc. 
  • Specialty plates or items may be kept in a separate location to assure priority is given to those who have requested them. As we progress toward the conference, we will post more details.
  • Banquet staff will be available to assist with questions or concerns during the food functions. 

Every effort will be made to accommodate your requests, but we recommend participants consider bringing any special non-perishable items (protein bars, small snacks) in your tote bag in the event our catering provider is unable to accommodate specific dietary preferences or meet personal standards.

Accessibility Questions

Our registration form has an area for you to indicate your request for the following accommodations as well as a fill-in field for you to specify other requests:

  • Sign Language Interpretation
  • Sighted Guide for Orientation to Facility
  • Service Animal
  • Maternal Care Room
  • Large Print
  • Assistive Listening Device

The University of Oklahoma's College of Continuing Education and the National Conference on Race and Ethnicity are committed to making activities as accessible as possible. If you have accessibility or accommodation needs that fall under the regulations of the Americans with Disabilities Act, please indicate your this on your registration form or write to NCORE Staff at by May 7th, 2019. 

We do not publish these materials on our website. However, if presenters submit their materials to us, we will upload to the Guidebook app as soon as possible.

Technology Questions

We will be using Guidebook for NCORE 2019. We recommend reviewing the sessions early for the best experience. We will announce when the new version is live through social media and email. If you have a prior version, we suggest deleting it then accessing your App Store. 

Yes. The network name and password will be announced at a later date. 

The official hashtags are #NCORE2019 and #StartTheConversation

NCORE will not be posting presentation materials online or on the Guidebook app. We encourage you to reach out to the presenters to ask if they will share their materials with you privately.

Location Questions

Conference sessions will be held at the Oregon Convention Center.

Keynote sessions will be in the Portland Ballroom on the second floor of the convention center.

Exhibit Hall E on the first floor of the convention center will host our exhibits.

Yes. The Oregon Convention Center has All-Gender Restrooms that are designated for use year-round on the second level. NCORE staff will determine locations for the first level. We will place maps and text indicating the locations as we get closer to the conference.

Click below. Maps will also be available in the NCORE Program Guide and Guidebook app.

Information Booths will be staffed during the conference. Locations will be determined and posted at a later date.

We are headed to Portland, Oregon! See you there May 28-June 1, 2019!

We will announce the location for NCORE 2020 at the opening general session of NCORE 2019

We will announce hotels and provide booking links/call-in numbers in October 2018. Check back for more information. 

Registration Questions

No. Separate hotel reservations must be made. 

No. NCORE offers registration options of the four-day conference or the four-day conference plus a day-long Pre-Conference Institute. 

NCORE does not have a program where registrants can volunteer in exchange for a reduced registration fee because of personnel and liability concerns. 

We created a justification letter packet for you with materials to explain what NCORE is and why you should be there. Click here to download the packet for 2018. A new packet for 2019 will be published soon.

Yes. More information will be announced.

Yes. Please email us at to request the form.

Once you exit the registration system, do not log back in to pay with a credit card as a duplicate registration will be created. Please call (405) 325-6808 to pay a balance due with a credit card. 

Checks should be made out to The University of Oklahoma and mailed to:

The University of Oklahoma
Registration and Records
1700 Asp Avenue, Room B-1
Norman, OK 73072-6400

We accept credit cards, cash, and checks from you, your institution or company. Any balance due must be paid before registration materials can be obtained at the conference.

Written cancellations are accepted at Cancellations are not accepted on the telephone. 

Yes. Please send an email to request the substitution form. Complete it and bring it to NCORE Registration in the Jefferson Ballroom on the third level of the Hilton Riverside during hours of operation. We will process and make you a name badge. We will have copies of the form onsite as well.

NCORE will refund 100 percent of the amount paid for a registration until May 1, 2018. No refunds will be issued after May 1, 2018. Please check back for information regarding NCORE 2019 refund policy.

Registration times are as follows -  subject to change.

Monday, May 27: 1:00 pm to 8:00 pm
Tuesday, May 28: 7:30 am to 8:00 pm
Wednesday, May 29: 7:30 am to 7:00 pm
Thursday, May 30: 8:00 am to 5:00 pm
Friday, May 31: 8:00 am to 5:00 pm
Saturday, June 1: 8:00 am to 12:00 pm

The location for NCORE 2019 will be announced as soon as possible.

Concurrent Workshop Presenters Questions

  • Use good contrast between text and background colors for any PowerPoints or Prezis. 
  • Videos must be captioned.
  • Use a sans serif font to make text easier to read. 24 pt. font is ideal.
  • Please repeat the question before answering if you have a question and answer portion of your session.
  • Notify participants if your presentation will have flashing lights or videos containing music

All session rooms will have the following standard set of AV equipment: LCD Projector, Screen, Flip Chart and Markers. Upon request on the workshop proposal form, we can provide sound support for computers or hand held devices and internet connectivity. Microphones will only be provided based on the size of the session room and will be determined by the NCORE Program Coordinator. 

Computers and adapters to projectors are not provided. Additionally, NCORE will not supply tape for posting paper on wall as this is prohibited by the facility. We kindly ask cooperation from our presenters in this respect.

NCORE does not print session handouts. You are welcome to print and bring your own and/or send participants your materials after the session. We will upload your presentation to the Guidebook app if it you provide it. This is useful for those who need larger print. 

Poster Presenters Questions

Yes. All poster presenters will be provided with a blank Trifold Poster Board during the conference. Presenters should arrive with printed materials.

It is 36” tall x 48” wide (the center section is 24”). NCORE will have tape, scissors and glue to affix your presentation materials to the board. 

Poster Dimensions


Yes. Please try to keep the size close to 36" tall x 48" wide due to space constraints. 

Additional Questions

We respect all clothing choices and do not have a "dress code." Many attendees choose to wear styles including casual, business casual, and business attire. We recommend bringing a sweater or light jacket with you as it is often chilly in meeting rooms. Friday, June 1, is School Spirit Day. We encourage clothing that shows your school pride!

Yes. If you attend a Pre-Conference Institute, your presenter will have a form you can complete to receive a CEU certificate after the conference. These will be sent through postal mail several weeks after NCORE. 

The CEU will be issued by the University of Oklahoma and is not associated with any particular discipline. We suggest recipients submit their CEU certificate along with a description of the session to the governing body (NASW, etc.) and ask if it meets their requirements. 

No. Public transit is easily accessible from official NCORE hotels so shuttles will not be offered. PLEASE NOTE: Each NCORE registrant will receive a FREE TriMet transit pass when they pick up their name badge that will be valid for FREEfares the remainder of the conference dates. More information will be posted as soon as possible. 

No. NCORE does not provide such services.

All participants must have a badge to enter NCORE sessions, events, and special programming. NCORE will sell a limited  number of temporary guest passes to allow access to the luncheon on Tuesday, the Welcoming Reception on Wednesday, and the closing luncheon on Saturday. Prices (to be determined) will be based on the actual cost to NCORE. Passes will only be sold onsite at the NCORE Registration Desk. 

Yes. NCORE will designate a meeting room for prayer and/or meditation throughout the duration of the conference. It is to remain unlocked and is open to all.


The National Conference on Race and Ethnicity in American Higher Education (NCORE®) is a program of the Southwest Center for Human Relations Studies

For accommodations on the basis of disability, please contact the NCORE® office: (405) 325-3694

Connect with NCORE

Contact Us

SW Center for Human Relations Studies
3200 Marshall Avenue, Suite 290
Norman, OK 73072

(405) 325-3694