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Accessible Presentation Guidelines
The standards outlined below will be enforced by NCORE and its staff to ensure all participants have equal access, regardless of ability. Please read through this entire email and save for reference.
All presenters must use the official NCORE 2019 PowerPoint template. We recommend the American Publishing House for the Blind’s PPT for a complete understanding of presentation accessibility.
Formatting requirements include
- Slide background must remain white
- All text must be black and in a sans serif font (i.e. Helvetica, Geneva, Verdana, APHont, Antique Olive, Arial, Tahoma)
- Headings = 32pt or larger
- Subheadings = 30pt or larger
- Body text = 28pt or larger
PowerPoint Submission Process
All presentations must be uploaded to the Dropbox folder, ‘NCORE 2019 Presentations’ for accessibility review and back-up by Friday, May 17.
Please save your PPT under your index number and session title (i.e. 1000 – How to Attend NCORE).
*Presentations do not have to be finished to be uploaded and reviewed, but adherence to accessible standards must be demonstrated.
Large print handouts (digital or printed) must be provided by presenters upon request. NCORE recommends all presenters create a large print version of any handouts included in their presentation. Please refer to the APH’s PPT for a complete understanding of handout accessibility.
- White background/black text (high contrast/readability)
- Headings = 22pt or larger
- Subheadings = 20pt or larger
- Body text = 18pt or larger
MUSIC/FLASHING LIGHTS/FLASHING IMAGES OR VIDEO
These presentation elements can trigger seizures and other health concerns for participants.
If any of these elements will be part of your presentation and you were not asked for this info when submitting your proposal, please email Accessibility Coordinator, Josephine Stocks by Friday, May 17.
All presenters must use a microphone (one microphone per presenter).
At least one mic should be provided for Q&A. If no additional microphones are present, we ask that presenters repeat questions over the microphone before answering.
Without microphones, room acoustics and hearing impairment can make content inaccessible for participants. Please respect participant needs without requiring them to self-identify.
All videos and films must be captioned.
AUDIO RECORDINGS OF PRESENTATIONS
Participants have the legal right to record presentations as a means of notetaking based on accessibility needs (Section 504 of 1973 Rehabilitation Act and Americans with Disabilities Act (ADA)). Participants who require this method will sign a waiver to protect presentation content and research.
Priority seating for accessibility needs will be marked and enforced in the front and back rows of every session. These seats must remain open until the session begins.
Reasons for priority seating include hearing and vision impairments, age, chronic illness, pregnancy, anxiety, etc.
2019 Guidelines for Presenters
- Please begin your session with a land acknowledgement (included in the NCORE 2019 PPT template).
- Please recognize individual gender pronoun use.
- Please be mindful that NCORE is a learning community. Although your session may relate to participants with specific identities, all participants are welcome at any conference session.
- For sessions that specifically refer to multicultural or multiracial work in either the session title or description, please note the following:
- If the primary data, findings, and implications are connected to specific identity groups, please state so within the first five minutes of the presentation to give participants looking for programing for identity groups that may not be covered directly in the scope of your work an opportunity to decide if they need to make a different session choice.
- Tangential or implied application of your work on identity groups not represented in your work is not considered sufficient.
- Please be prepared to include intersectional reference points to your topic, as they are introduced to the discussion by participants.
- Be mindful that NCORE has a long history and a unique conference culture that has emerged through organic community formation. The ethos has been to practice inclusion on all levels including:
- Peer-to-peer Interactions
- Presentation Interactions
- Discussion Interactions
The expectation is to be aware, accountable, and responsible for the impact of social or occupational rank in our interactions with others.
- Plan your presentation carefully for the time allotted, the number of presenters, and the amount of material to be presented. Rehearse, if necessary, to ensure that your time management is appropriate to the length and scope of your session.
- Cover what the description of your session promises to deliver. Participants are extremely disappointed when they feel they were not given what the description of the session promised.
- Actively facilitate your session so that premature and/or tangential questions do not allow the session to veer from the task at hand.
- Exercise sound judgment in handling questions/comments from the audience, and adequately assessing the level and needs of the majority of session participants.
- Stay on task.
- Indicate that you will leave time for questions and/or comments at the end of your presentation.
- Indicate your willingness to discuss tangential issues further with participants after your session.
- Be mindful of your audience. The conference is attended by people representing virtually all higher education academic, service areas, and roles (including students, faculty, staff, and administrators). Many attendees join us representing corporations or non-profits focused on higher education or as consultants to higher educational communities. Think creatively about effective ways to engage them, to facilitate productive interaction, and to tap the collective experience, knowledge and wisdom participants bring to the session. Allocate one-fourth of your session's time to questions, discussion, and productive interaction.
- Become familiar enough with your prepared presentation and materials to present without reading for extended periods. Let your engagement in the topic and your excitement about your work show in your presentation, and you will do a better job of engaging others.
- Use quality visual aids to ensure readability by audiences of 100 or more at distances of up to 50 feet. CAUTION: If you are presenting tables, charts, or other graphics keep them simple and with only a few key numbers relative to your presentation.
- Bring sufficient quantities (at least 50 copies) of quality handouts, to ease the burden of note taking by session participants. These handouts should highlight major points, which provide important supplemental data from your presentation, including the visual aids components. Attendees are extremely appreciative of materials they can take back to their home campuses. Providing handouts is the responsibility of the presenter. NCORE cannot make paper copies of any materials for your presentation(s).