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FAQs

SCHEDULE

NCORE 2019 will kick off with optional Pre-Conference Institutes the morning of Tuesday, May 28th. Breakout sessions for all registrants begin the morning of Wednesday, May 29th. Plan on enjoying conference sessions and visiting our exhibit hall from the mornings through late afternoon each day. Evening programs will include films, performances, panels and other events. Our Schedule Overview has an outline of each day. All session content is slated to be published mid-March.

Caucus meetings held in conjunction with NCORE are organized by individual caucus leaders in the spring. We will link the schedule of these meetings here and update them on an ongoing basis. 

The conference will conclude at approximately 1:45 PM on Saturday, June 1st.

Pre-Conference Institutes are an optional day of NCORE content; these in-depth sessions provide attendees with formidable takeaways in information and skill development. Should you choose to attend this day, an additional fee will apply. See our Registration Page for more information. When the sessions are announced, you can select and register for a session you'd like to attend the entire day Tuesday, May 28th, 2019. 

REGISTRATION

Registration is open now. Register before April 1, 2019, to take advantage of early-bird rates!

No. Separate hotel reservations will need to be made. We will open hotel blocks by the end of October.

No. We offer two options: the NCORE conference (four days of content) or the NCORE conference plus a Pre-Conference Institute (five days of content).

After you register, you cannot log back into the system to choose a session. Email ncore@ou.edu to declare your session if you registered before they were announced. 

After you register, you cannot log back into the system to change your preferred session. Email ncore@ou.edu to make a change.

NCORE does not have a program where one can volunteer in exchange for a reduced conference fee because of personnel and liability concerns. 

We have created a Justification Letter with details about why attending NCORE is a good return on investment. Our At-A-Glance Schedule and Archived Program Guides may be useful as well. 

If ten or more people from the same organization wish to form a group, they can apply for a discount and earn 10% off current registration regular (non-student) rates. Form your group before registering. The deadline to apply for group status is April 17, 2019. Click here for more information.

Email ncore@ou.edu to cancel your registration. 

Yes. Email ncore@ou.edu to request a form and we will process a substitution for the same registration type. There is no cost associated with this action.

NCORE has a Student Scholarship application each year. The application will be posted Wednesday, October 24th.

Monday, May 27 - 1:00 PM to 8:00 PM  (no conference sessions this day but you can beat the check-in rush!)

Tuesday, May 28 - 7:30 AM to 8:00 PM  (optional Pre-Conference Institute sessions begin)  

Wednesday, May 29 - 7:30 AM to 7:00 PM  (NCORE conference sessions begin)

Thursday, May 30 - 8:00 AM to 5:00 PM

Friday, May 31 - 8:00 AM to 5:00 PM

Saturday, June 1 - 8:00 AM to 12:00 PM

Check-in will be at the Oregon Convention Center at 777 NE Martin Luther King Jr. Blvd. More details will be posted in the spring. 

PAYMENT

There are two choices when you reach the payment screen during online registration: PAY NOW or PAY LATER.

If you choose PAY NOW, you can input a major credit card to settle the balance immediately.


If you choose PAY LATER, you will receive an invoice in postal mail from The University of Oklahoma. To pay your balance, we can accept major credit cards as well as institutional, organizational, and personal checks. (see question below for more)

Do not log back into the registration system to pay as it will create a duplicate registration for you. Call our Registration Coordinator at (405) 325-6808 to process credit card payments over the phone.

You may mail a check or call-in a credit card payment to our Registration Coordinator at (405) 325-6808 (Monday-Friday 8:00 AM to 5:00 PM Central Standard Time).

Mail checks made payable to The University of Oklahoma to:

The University of Oklahoma

Registration & Records

1700 Asp Avenue, Room B-1

Norman, OK 73072-6400

•    All cancellation / refund requests made by May 1st (11:59 PM Central Standard Time) will be made less a $100.00 service and processing fee. Notification must be made through email to ncore@ou.edu.

•    All cancellation / refund requests after May 1st, 2019, will receive a refund of the amount paid less a $250.00 service and processing fee. Notification must be made through email to ncore@ou.edu.

•    No refund amount will be granted for no-shows.

Registration may be transferred to a substitute delegate (with no additional charge). Email ncore@ou.edu to request the form.

Registration may not be transferred to a future NCORE.

Refunds will not be offered because of weather.

In the unlikely event the conference is cancelled, NCORE will refund 100% of the registration fees paid.

 

FOOD AND BEVERAGE

DayMorningAfternoonEvening
Tuesdaycoffee/tea -  -
Wednesdaycoffee/tealight refreshmentsWelcoming Reception hors d'oeuvres
Thursdaycontinental breakfastlight refreshmentsBooks & Bites event in the exhibit hall
Fridaycontinental breakfastlight refreshments 
Saturdaycoffee/teaclosing luncheon 

 

•    Indicate your dietary preferences on your registration form or email us if your needs change. If someone else will register for you, please make them aware of your needs. 
•    There is a fill-in field for food allergies on the registration form. If you have an extensive allergy list of what you cannot  eat, consider providing us a list of what you can eat as a substitute.
•    Individuals requesting Halal and Kosher meals: please select vegetarian or vegan. 
•    Chefs will make preparations to be as inclusive as possible (i.e. using vegetable stock instead of an animal-based stock, lower lactose levels, etc.). 
•    All items will be labeled with the ingredients and if they are gluten-free, nut-free, etc. 
•    Specialty plates may be kept in a separate location to assure priority is given to those who have requested them. If you have questions, check with NCORE Staff or Banquet Staff. 

Every effort will be made to provide items that accommodate your needs but we cannot assure that your personal standards or preferences will be met. Consider bringing any special non-perishable items (protein bars, small snacks) in your tote bag.
 

The Oregon Convention Center features quite a few dining options. This link will indicate outlets that are currently open. 

We will post a local restaurant list in the coming months. 

ACCESSIBILITY

Our registration form has an area to indicate your request for the following accommodations as well as a fill-in field for you to specify other requests:

•    American Sign Language Interpretation
•    Sighted Guide for Orientation to Facility
•    Service Animal
•    Maternal Care Room
•    Large Print
•    Assistive Listening Device

The University of Oklahoma's College of Continuing Education and NCORE are committed to making activities as accessible as possible. If you have accessibility or accommodation needs that fall under the regulations of the Americans with Disabilities Act, please indicate this on your registration form or email NCORE Staff as soon as possible so we may attend to your request.

 

TECHNOLOGY

Yes. We will be using the Guidebook app. We will email you and post instructions on our website in April/May 2019.

Yes. We will post the network name and password here prior to the conference, announce it on social media, and email it to registrants.

The official hashtags are: #NCORE2019 and #StartTheConversation

HOTEL / MEETING SPACE INFORMATION

Sessions will be held in the Oregon Convention Center, located at 777 NE Martin Luther King, Jr. Blvd.

NCORE hotel blocks are open now. Visit our Hotel page for booking links and information.

Hotel room rates will be between $179/night and $195/night. Please factor in about 15% for taxes. 

The rates will be between $179 and $195 per night. Lodging taxes are approximately 15%.

Keeping with our tradition, we will announce the NCORE 2020 location during the opening keynote session at NCORE 2019 (May 29, 2019). We will post details here shortly thereafter. For now, keep the dates of May 26-30, 2020, open for NCORE!

Yes. The Oregon Convention Center has permanently designated two all-gender restrooms on the second floor. During NCORE, we will convert several restrooms on the first floor to be all-gender. We will post maps and more information as soon as possible. 

The NCORE Exhibit Hall will be in Exhibit Hall E on the first level of the Oregon Convention Center.

MISCELLANEOUS

Yes. We will designate a Prayer / Meditation Room. The exact location will be listed here as soon as possible. 

We respect all clothing choices and do not have a "dress code". For your planning purposes: many attendees choose to wear styles such as casual, business casual, and business. We recommend bringing a sweater or jacket with you as it can often be chilly in meeting rooms. Friday, May 31, is School Spirit Day. We encourage clothing that shows your school pride! Bring buttons and lapel pins to share and trade!

The Oregon Convention Center has two Mamava pods on the first level. One is near Exhibit Hall E, and the other is near Exhibit Hall A. You can download the Mamava mobile app to unlock one of these two pods, find other private spaces (never a bathroom), and more. 

We recommend using Portland's mass transit system, TriMet, as much as possible. Courtesy of Travel Portland, each registrant will receive a complimentary transit pass in their name badge. This can be used for the light rail, streetcar, and bus systems and will be valid throughout NCORE. 

Portland also has Uber and Lyft drivers, ZipCars, and other options. Check back for additional information, maps, and travel tips.

The months of May and June tend to be mild with high temperatures in the upper 60s to low 70s. Low temperatures to be in the low-to-mid-50s. Chances are good that there will be light precipitation, so pack a rain jacket or umbrella and comfortable, solid shoes. 

We'll update this section with a forecast when we get closer to the conference. 

Sign up for our email list for periodic updates, news, and special announcements!

NCORE Registration will be staffed in the Ginkoberry Lobby of the convention center. Also, we will have several NCORE Information Booths in the convention center. Exact locations will be posted here as soon as they are determined. 

Yes; if you attend a Pre-Conference Institute, you will earn one CEU. A verification form will be distributed in your session; fill it out, turn it into the session monitor or the NCORE Registration Desk. A certificate will be emailed to you approximately four weeks after the conclusion of the conference. 

The CEU will be issued by the University of Oklahoma and is not associated with any particular discipline. We suggest recipients submit their CEU certificate along with a description of the session to the governing body (NASW, etc.) and ask if it meets their requirements. 

Shuttles will not be provided between hotels and the convention center. Each hotel property will be within a few blocks of Portland's light rail, which has a stop right outside the Oregon Convention Center.

We recommend using Portland's mass transit system, TriMet, as much as possible. Courtesy of Travel Portland, each registrant will receive a complimentary transit pass in their name badge. This can be used for the light rail, streetcar, and bus systems and will be valid throughout NCORE. 

Portland also has Uber and Lyft drivers, ZipCars, and other options. Check back for additional information, maps, and travel tips.

No. NCORE is not able to provide such services.

CONCURRENT WORKSHOP PRESENTERS

Visit our Call for Presentations page for a comprehensive overview of the process. Submission Deadline: November 26, 2018 (11:59 PM Pacific Standard Time)

You do not have to be registered for the conference in order to have your proposal reviewed. If you are selected to present, you must register for the conference.

Yes. Presenters are required to be registered at one of the published registration rates.

All session rooms will have the following standard set of AV equipment: LCD Projector, Screen, Flip Chart and Markers. Upon request on the workshop proposal form, we can provide sound support for computers or hand held devices and internet connectivity. Microphones will only be provided based on the size of the session room and will be determined by the NCORE Program Manager. 

Yes. Bring your own computer to your session. And, if necessary, a Mac adapter to connect to LCD projector.

  • Use good contrast between text and background colors for any PowerPoints or Prezis. 
  • Videos must be captioned.
  • Use a sans serif font to make text easier to read. 24 pt. font is ideal.
  • Please repeat the question before answering if you have a Q&A portion of your session.
  • Notify participants if your presentation will have flashing lights or videos containing music.

NCORE will provide additional guidance to presenters.

No. NCORE does not print session handouts. If presenters choose to provide participant handouts, they should print on recycled paper. 

POSTER PRESENTERS

The poster boards are 36” tall x 48” wide (the center section is 24”).

poster board image

NCORE will provide a blank trifold poster board to each poster presenter during setup time at the conference. We will provide double-sided tape, scissors, and glue sticks. Presenters should arrive with their printed materials.

You may bring your own poster board. Please try to keep the size close to 36" tall x 48" wide. 

NCORE

The National Conference on Race and Ethnicity in American Higher Education (NCORE®) is a program of the Southwest Center for Human Relations Studies

For accommodations on the basis of disability, please contact the NCORE® office: (405) 325-3694

Connect with NCORE



Contact Us

SW Center for Human Relations Studies
3200 Marshall Avenue, Suite 290
Norman, OK 73072

(405) 325-3694