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NCORE invites you to share in our efforts to address important ongoing and emerging racial and ethnic social justice issues pertaining to our institutional communities in the U.S. system of higher education. Registrants are encouraged to visit the poster session gallery June 7-11, 2021, and engage with presenters in a virtual format.

  • Submission Deadline: the deadline has passed
  • Poster Session Acceptance Notification: Notifications have been sent to applicants
  • Presenter Instructions: posted below


Instructions for Poster Presenters

In lieu of poster boards, presenters will submit their work as an accessible PDF, an optional 3-5 minute video introducing presenter(s) and poster, a headshot, and a chat option via text or video. More instructions and details are below.

Preview an example of the virtual Poster Session format on OpenWater, our virtual conference platform. Be advised: Details on the platform are still under construction!


Poster Session Demo



  • Accessible Poster PDF
  • List Description - 150 character limit 
  • Poster Description - 250 word limit
  • Headshot (at least 250px by 250px) .jpg or .png format
  • Link to headshot


  • Video .mp4, 3GB max, 8 minute max
  • Image Banner (optional IF you do not have a video) .jpg or .png., 1GB max
  • Additional downloads or handouts - up to 3 PDFs
  • Booking link - a link to your Calendly or other scheduler
  • Chat schedule - times during the conference you are available to use Networking & Chat feature

Upload all poster session materials to OpenWater by Friday, May 21.


Submit Poster Session Materials

Posters must be provided as accessible PDFs. Content should include:

  • session title
  • presenter names
  • institutions or organizational affiliations
  • professional titles
  • presenter contact information, if appropriate 
  • key research questions, findings, experiences, processes, timelines, conclusions, etc. 

All posters are required to follow the accessible standards outlined below to ensure no one is left out of the conversation.

Key design guidelines include:


Sans serif font: Helvetica, Arial, Verdana, Calibri, etc.

Size: 14pt + (webinar-specific guideline)

Typeface: Bold, underline, “quotes” for emphasis, better visibility than italics. No text shadows!



High contrast: light text on a dark background or dark text on a light background

NO GRAY: Least accessible color for text and design.



Provide Alt Text for all images (use software Help features to apply)

Describe images, video, and audio related to presentation

Bonus points: When introducing yourself, describe what you look like and what you are wearing

Download our poster accessibility guide for complete instructions and additional resources to help you build your accessible poster.

VIDEO (optional)

If you would like to provide a 3-5 minute recording introducing yourself and your poster, your video must be an mp4 file no larger than 3 GB. (If you have multiple presenters, only one video will be accepted and should be limited to no more than 8 minutes.)

Tip: Use HandBrake if you need FREE assistance converting a file to mp4 or need to change the file size. 


Key accessibility considerations:

  • Report the use of loud music or flashing images, video, and/or lights at the beginning of the video and before use so viewers with sensory concerns can plan accordingly.
  • Only submit videos with closed captioning. This is the responsibility of presenters. 
  • Tip: Videos can be uploaded to YouTube privately, auto-captioned, and downloaded with captions applied. 

Suggested Video Script Template

Hi! My name is <<your name>>. I am <<professional title/role>> at <<institution or organizational affiliation>>. My poster session is titled <<poster title>>. If there are multiple presenters, have each person introduce themselves.

Share 1-3 highlights from your poster or project, making sure to cover areas that may need further explanation. Questions to consider answering in your video:

  • Why were you inspired to do this research/project/topic?
  • What were the key findings? Or which finding was most intriguing to you?
  • What was surprising about this project?
  • What would you like to explore in greater depth in the future?
  • If you were to do this again, what might you do differently?
  • What do you wish you learned that you haven’t yet?
  • What are your next steps going forward?

Check out the full poster PDF and connect with me via chat or video on my OpenWater session page. Thank you for watching!